Meeting Room Use

Meeting Room Use Form

The Meeting Room is available and free of charge to non-profit organizations on the following days and times: Monday – Thursday from 10:00am -7:45pm and Friday and Saturday  from 10:00am – 4:30pm. The Meeting Room is not available Saturdays from  July – Labor Day when the library is closed.

To use the Meeting Room, please read and fill out the form below and email, fax, or mail it back to Elena Fernandez, Adult Services Librarian. Address and fax number are listed on the form.

Availability of the Meeting Room will be on a first-come basis. The following priorities will apply in case of a conflict prior to a confirmed booking:

1) A group affiliated with or sponsored by the library

2) A group affiliated with or sponsored by the Town of Woodbridge

3)A Woodbridge-based group

4) Other groups

Limitations and General Rules

Limitations and General Rules

A. The use of the room may not interfere with the normal use and enjoyment of the Library and its services.

B. The room may not be used for commercial purposes.

C. The room is not available for private parties or social gatherings.

D. Smoking is not permitted.

E. No goods and/or services may be sold in the room excepting those that directly benefit the Library or are sold at a Library-related program.

F. The Library retains the right to limit attendance at meetings or programs.

G. Limited Library equipment may be made available through prior arrangement only.

H. Any costs associated with use of the Meeting Room may be assessed by the Director.

I. Refreshments may be served. The kitchen area may be used and must be left in a clean and orderly condition. Alcohol may be served if a permit is obtained from the Woodbridge Police Department.

J. Groups using the Room are responsible for proper supervision, for assuring that the event does not disrupt library services, for leaving the Meeting Room in good order, and for costs from any damage or loss to the Room or to the library during use.

K. Groups of children under the age of 18 may use the Meeting Room only with sufficient adult supervision. As a general rule, this means at least 1 adult supervisor for every 10 children. However, younger children may require additional supervision.

L. Groups should not publicize their events in such a way as to imply Library sponsorship.

M. Exceptions to these rules may be enacted at the discretion of the Commission and/or the Library Director.

Adopted by the Library Commission December 13, 1999; Amended February 12, 2007; Amended December 9, 2013; Amended November 13, 2018.

Woodbridge Town Library © 2014